Purchase card

The University provides a purchase card facility to enable efficient and secure purchase of goods and services in support of University activities. The purchase card can only be used for legitimate University purchases.

Purchase Cardholders must comply with ANU Purchase Card Policies when using the Purchase Card and acquitting Purchase Card transactions. The relevant policies include the Purchase Card PolicyPurchase Card ProceduresCardholder Agreement and other Rules, responsibilities and guidelines published by Finance and Business Services.

Use of card

Please ensure you are fully aware of the responsibilities as an ANU Purchase Cardholder by referring to the Purchase Card PolicyProcedures and Cardholder Agreement Non-compliance will result in the card being suspended or cancelled, in particular:

  • A receipt or tax invoice is needed when acquitting the transactions, irrespective of the value;
  • The Purchase Cardholder must complete the acquittal of the previous month’s Purchase Card transactions within ten (10) business days of each month-end. The F&BS will reduce the card limit to $1 upon non-compliance;
  • It is the responsibility of the Purchase Cardholder to report and monitor disputed transactions. Please refer to the Disputed Transactions process on how to dispute a transaction;
  • According to the Purchase Card Usage guidelines, ANU Purchase Cards must not be used for personal or non-compliant transactions. If you accidentally use the ANU Purchase Card for personal expenditure, please refer to the Accidental Personal Use of ANU Purchase Card process to acquit in Concur and reimburse the ANU.

Other important guidelines

Concur (Purchase Card Expenses Management System)

Concur Expenses Management is a cloud based system used by the ANU for purposes of managing transactions including ANU Purchase Cards. Through the use of both mobile and desktop technology the system allows for receipt management, processing of expense transactions and workflow approval. 

Please find the Concur guides for cardholders and approvers:

Ledger Description Guide

Concur Guide for Desktop user

Concur Guide for Mobile App users

Concur Guide for Approvers 

For additional information on Concur, please refer to the Concur Expense Management webpage on Central Finance’s website.