College Bookable rooms

COVID-19 

Please note that due to COVID-19, the rules regarding room bookings have changed. All bookings will require manual approval. Bookings by non-CBE staff will be considered only by request of a D3 delegate (e.g. Dean, Director) to the approving delegate for the space (see below). Bookings may be cancelled at any time in response to COVID-19 suspected or confirmed cases, or if the COVIDSafe Alert Level reaches “MEDIUM”. 

Eligibility 

The following groups are eligible to book CBE rooms: 

• CBE staff 

• CBE research students 

To reduce the likelihood of local transmission, booking requests by other ANU staff will be considered only by request of a D3 delegate to the approving delegate for the space (see table at end of page).  

Requesting a Booking 

Booking requests must include: 

• A brief description of the activity (e.g. meeting, event, social gathering). 

• Will food/drink be present? 

• How many people will attend? 

• Are there any visitors? (i.e. people who are not CBE staff or CBE research students) 

Approval and Conditions of Use 

• Meetings of up to 10 staff members and research students will be permitted. Meetings larger than 10 people will require approval of the D3 delegate for the space (see table at end of page). 

• All bookings will require manual approval. Please allow at least 4 hours’ lead time for meetings of 10 people or less. Requests requiring D3 delegate approval will usually take several days depending on delegate availability, and assuming the information provided with the request is sufficient.

• Rooms are provided as-is and must be returned to original configuration before leaving. 

• Any costs incurred (e.g. cleaning, removals, security) will be passed on to the event organiser. Professional cleaning is mandatory for catered events. 

• Please include set up and pack up times in your booking request. 

• Catered events and activities other than meetings may require approval through the Functions on Campus eForm (see eForm link for further information). Completing this process is the responsibility of the organiser and requires a risk assessment and COVID safe plan to be uploaded (contact whs.cbe@anu.edu.au for assistance).

Student Club & Society Bookings 

Unfortunately due to the COVID-19 situation, student bookings will not be considered during Semester 1, 2021. 

Meeting and Seminar Rooms 

ANU staff can book most meeting and seminar rooms using an Outlook meeting request. See the manual for instructions. Please note automatic tentative acceptance is given as a placeholder and does not indicate approval. 

IT and AV systems in meeting and seminar rooms are College owned and not supported by ITS. This means ITS will respond when workload permits and not as a priority. Please be aware of this risk when requesting these resources. 

Maintenance issues (heating/cooling, water, power, etc) should be reported to infrastructure.cbe@anu.edu.au within business hours and ANU Security outside business hours. 

*Please note: delegates may at their discretion reduce the allowable room capacity dependent on the activity being conducted and assessment of associated risks.

Teaching Spaces

Bookings for teaching purposes must be made through ANU Timetabling.  

To book for non-teaching uses, please check room availability here (click on "Visit Timetable Viewer") to identify an available time and date, then contact infrastructure.cbe@anu.edu.au to request the booking. Please note: Use for teaching takes priority, and bookings during the teaching period may be cancelled by ANU Timetabling should teaching activities need to be added or rescheduled. 

IT and AV systems in teaching spaces are ITS supported. Please contact ITS directly with any inquiries or issues. CBE is unable to provide in-house IT and AV support. Maintenance issues (heating/cooling, water, power, etc) should be reported to TLCSS on ext 50017.