An emergency planning committee (EPC) shall be formed for each facility by the person or persons responsible for the facility, its occupants and visitors. Depending on the nature of the particular facility (ies), the EPC may be formed either for an individual facility or group of facilities. The EPC shall be appropriate for the particular facility (ies).
Those responsible for a facility or its occupants shall ensure that the EPC has adequate resources to enable the development and implementation of the emergency plan.
The EPC shall meet at least annually.
A record of EPC meetings shall be made and retained.
The EPC shall consist of not less than two people who shall be representative of the stakeholders in a facility one of which shall be management. The representative from management might include the following:
- Building custodian
- Chief fire warden or
- ANU fire safety officer
At least one member of the EPC shall be a competent person (a person who has acquired through training, education, qualification, experience or a combination of these, the knowledge and skill enabling him/ her to correctly perform the required task).
The EPC shall be responsible for development, implementation and maintenance of the emergency plan, emergency response procedure and related training in collaboration with building custodians, occupiers and ANU Fire Safety Officer.
The duties of the EPC shall be read in conjunction with the ANU Emergency Response procedure.
The duties of the EPC shall include the following but not limited to:
- Identifying events that could reasonably produce emergency situations;
- Ensuring that resources are provided to enable the development and implementation of the emergency plan;
- Ensuring that the emergency plan is readily identifiable and available to the appropriate persons;
- Establishing an emergency control organization (ECO) to operate in accordance with the emergency plan;
- Implementation of the emergency plan. The following shall apply to the implementation process:
- Awareness of the emergency response procedures;
- Testing the emergency procedures; and
- Review of procedures.
- Establishing arrangements to ensure the continuing operation of the ECO.
- Ensuring that the register of ECO members is current and readily available.
- Ensuring that the emergency response procedures remain viable and effective by reviewing, and testing the emergency response procedures at least annually.
- Ensuring that the emergency plan is reviewed at the end of the validity period, after an emergency, an exercise, or any changes that affect the emergency plan.
- Ensuring that a permanent record of events for each emergency is compiled and retained.
- Identifying and rectifying deficiencies and opportunities for improvement in the emergency plan and emergency response procedures.
Members of staff, students, visitors, contractors shall follow the reasonable directions form any ECO member.