Work Health Safety Committee
Details for the Committee's meetings and minutes are available for CBE staff.
Chair: Professor Steven Roberts
Co-Chair: Dr Andrew Hughes
ANU College of Business and Economics WHS Committee Charter
The purpose of the ANU College of Business and Economics Work Health and Safety (WHS) Committee (Committee), in co-operation with worker representation and management, is to provide oversight of the College’s Local WHS Plans and implementation of the University WHS Management System, ensuring continuing suitability and system effectiveness.
2 Composition and Tenure
The Committee will include members of management and worker representatives, and shall consist of:
- Ex officio, Dean (and Chair)
- Ex officio, General Manager
- Ex officio, Human Resources Manager
- College WHS Consultant
- WHS and Infrastructure Manager
- College WHS and Facilities Officer
- College Health and Safety Representatives (HSR)1, 4
- Area representatives2, 3, 4
- Research School Directors – attendance optional
- The College’s nominated or elected HSRs will be invited to i) attend the Committee meetings and ii) participate on the committee as an area representative
- Where a HSR elects not to participate on the committee as an area representative, or is unable to attend, an area representative will be required, by election or nomination
- The tenure length of area representatives will be two years. Should they be required to relinquish or cease membership of the Committee early they will be replaced through a nomination and/or call for expression of interest process
- A Co-Chair will be elected from within the Committee HSRs and area representatives
3 Roles and Responsibilities
The Committee’s responsibility is to act as an advisory and consultative body in order to facilitate the discussion of relevant WHS topics between management and workers. The key responsibilities of the Committee are to monitor, review and, where appropriate, make recommendations to the Dean and Research School Directors with respect to:
- Implementation of the University WHS Management System in the areas under the Committee’s control;
- Development and implementation of the College’s WHS Plans, including advising on appropriate levels of resourcing and management for mitigating WHS risk across the College;
- College wide WHS issues and performance including review of incident and injury trends;
- Facilitating cooperation between management and staff in the resolution of WHS issues;
- Recommendations to the University WHS Committee, where appropriate.
The Chair of the Committee must ensure the Committee functions effectively and in line with the Committee Charter. The specific responsibilities of the Chair include:
- Facilitating Committee meetings and ensuring all members have the opportunity to raise and discuss issues;
- Allocating responsibilities or actions to members of the Committee in relation to WHS issues raised;
- Liaising with the WHS Consultant regarding WHS issues raised, to ensure expert advice is provided regarding the relevant issue; and
- Ensuring Committee members complete the required training programs;
3.2 Committee Members
Committee members have the following operational responsibilities. To:
- Consult regularly with workers they represent regarding WHS issues relevant to their areas;
- Attend meetings and, where appropriate, communicate WHS matters to respective areas;
- Review the College’s WHS performance, recommend improvement opportunities and ensure actions are taken;
- Participate in the consultation process of changes to the University’s WHS policies, procedures and programs;
- Complete WHS Committee member training;
- Complete the WHS Due Diligence Framework training;
- Complete other WHS training as identified at Committee meetings; and
- Promote a strong WHS culture.
3.3 WHS Consultant
The WHS Consultant is required to facilitate the Committee including assisting the chair organise and run the Committee effectively and in line with the Committee Charter. The specific responsibilities of the WHS Consultant include:
- Ensuring an agenda is developed, approved by the Chair and circulated to the members of the Committee prior to every meeting. The structure of the agenda will be based on the WHS Management System Handbook standing agenda template;
- Acting as Secretariat to the WHS Committee, ensuring minutes are produced that accurately represent the discussions and events which took place at every meeting;
- Distributing meeting minutes to Committee members and uploading approved minutes to the CBE Health and Safety website;
- Assisting the Chair by ensuring all members of the Committee complete the required training modules; and
- Providing expert advice in regard to WHS issues raised and discussed during meetings and providing information on the performance of the Local WHS Plan and wider university issues.
4 WHS Committee Functions
4.1 Committee Meetings
The Committee shall meet quarterly or as required by the Chair. The Chair is required to call an additional meeting if asked to do so by at least half of the Committee members.
A forward meeting plan, including meeting dates, location and agenda items, will be agreed by the Committee each year.
4.2 Committee Meeting Quorum
The ANU College of Business and Economics WHS Committee meetings are quorate when at least a minimum of five Committee members are present, and there is a majority of worker representatives (elected HSR or area worker representative).
Management representatives may act in the capacity of an observer in order to achieve majority worker representation requirements, if required.
4.3 Formation of Sub-Committees Reporting
The Committee will report quarterly to the University WHS Committee on relevant matters pertaining to:
- WHS strategies;
- WHS Local Plan performance;
- WHS local Training Plan performance;
- Corrective actions;
- WHS incidents and corrective actions; and
- Any other WHS matters of concern.
5 Issue Resolution
WHS issues are investigated in accordance with WHS Management System Handbook Chapter 3.17 Raising and Resolving WHS Issues and Managing Complaints. The resolution process to any WHS dispute in the Committee should be documented within the Committee meeting minutes, recorded in Figtree and reported to University WHS Committee for noting.
6 Program Evaluation
In order to ensure the ANU College of Business and Economics WHS Committee Charter continues to be effective and suitable for the Committee’s purposes, this Charter should be reviewed regularly (at a minimum of every two years or in line with WHS Management System Handbook changes) by the WHS Consultant, in consultation with the Committee and be updated to correct any deficiencies. All changes must be communicated to the Committee.
(Last updated 12DEC2019)